Free Contract Clauses
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Payment is due within [7/14/30] days of invoice date. If payment is not received by the due date, a late fee of [1.5%] per month (or [RM50-100] flat fee) will be added to the outstanding balance. Continued late payment may result in work stoppage and/or termination of this agreement.

A non-refundable deposit of [50%] of the total project fee is required before work begins. This deposit secures your place in the schedule and covers initial project planning and setup. The remaining balance is due upon project completion and before final files are delivered.

If the Client terminates this agreement before completion, the Freelancer will be compensated for all work completed to date. A kill fee equal to [30-50%] of the remaining contract value will be paid to cover lost opportunity and schedule disruption. All payments made prior to termination are non-refundable.

Client agrees to reimburse the Freelancer for pre-approved expenses including: stock photography, licensed fonts, printing costs, travel expenses, and third-party services. Expenses over [RM200/500] require prior written approval. The Freelancer will provide receipts with expense invoices. Reimbursement is due within [14 days] of invoice submission.

Projects requiring delivery in less than [standard timeline] days will incur a rush fee of [25-50%] of the base project fee. Rush projects take priority over other work and may require the Freelancer to decline other opportunities. Rush fees must be paid upfront along with the project deposit. Rush timelines are subject to Freelancer availability.

Payment will be made according to the following milestone schedule: [Milestone 1]: [XX%] upon [deliverable/date], [Milestone 2]: [XX%] upon [deliverable/date], [Final Payment]: [XX%] upon project completion. Work on each subsequent milestone will not begin until payment for the previous milestone is received. Each milestone payment is non-refundable.

The scope of this project includes: [list specific deliverables, quantities, formats]. The following are specifically excluded from this scope and will require a separate agreement: [list exclusions like additional pages, copywriting, photography, etc.]. Any requests outside the defined scope will be handled through a Change Order process.

Any requests for work outside the defined scope will be handled through a Change Order process. The Freelancer will provide a quote for the additional work, including cost and timeline impact. Work will not begin until the Client approves the Change Order in writing. Change Orders may affect the project delivery date.

Project timelines are based on the Client providing required materials, content, and feedback within [2-3 business days] of request. Delays in Client response will result in equivalent delays to the project timeline. If Client delays exceed [7 days], the Freelancer reserves the right to adjust the timeline or pause work without penalty.

This project includes [3] rounds of revisions. Each revision round must include all feedback at once, provided within [48 hours] of the previous version. Revisions must be provided via email or project management tool. Additional revision rounds beyond the included amount will be billed at [RM100-300] per round or hourly at [RM rate].

Neither party shall be liable for failure to perform obligations due to circumstances beyond their reasonable control, including: natural disasters, war, terrorism, pandemic, government actions, utility failures, or internet service disruptions. Affected party must notify the other party within [48 hours] and make reasonable efforts to minimize delay. Timelines will be extended by the duration of the delay.

All project-related communication must be conducted via [email/project management tool]. Requests made via text, social media, or casual conversation are not binding unless confirmed in writing through official channels. The Freelancer will respond to communications within [1-2 business days]. Emergency contact is available via [phone] for urgent matters only.

Upon receipt of full payment, all intellectual property rights in the final approved deliverables will transfer to the Client. Until final payment is received, the Freelancer retains all rights to the work. Preliminary designs, unused concepts, and draft materials remain the property of the Freelancer.

The Freelancer reserves the right to display the completed work in their portfolio, website, social media, and promotional materials. The Freelancer may use the Client's name and project description for professional references unless the Client specifically requests confidentiality in writing.

The Freelancer may incorporate third-party materials including stock photos, fonts, code libraries, or templates subject to their respective licenses. Client is responsible for: (a) obtaining necessary licenses for ongoing use of third-party materials, (b) ensuring all Client-provided materials do not infringe third-party rights. The Freelancer will identify all third-party materials used and provide licensing information upon request.

The Freelancer agrees to keep confidential any proprietary information, trade secrets, or sensitive business data shared by the Client during this engagement. This obligation continues for [2-5 years] after project completion. Confidential information does not include: publicly available information, information already known to the Freelancer, or information independently developed.

The Freelancer's total liability for any claims arising from this agreement, whether in contract, tort, or otherwise, shall not exceed the total amount paid by the Client under this agreement. The Freelancer is not liable for indirect, incidental, or consequential damages including lost profits, lost data, or business interruption.

The Freelancer agrees to keep confidential all Client information marked as "Confidential" or that reasonably should be considered confidential. This includes: customer data, business plans, financial information, trade secrets, and proprietary processes. Confidential information may not be disclosed to third parties without Client's written permission. This obligation survives for [2-5 years] after project completion.

The Freelancer will handle all personal data in compliance with applicable data protection laws including [PDPA/GDPR as applicable]. The Freelancer will: (a) use data only for the purposes specified in this agreement, (b) implement reasonable security measures, (c) not transfer data to third parties without authorization, and (d) delete or return data upon project completion unless otherwise agreed.

Each party agrees to indemnify and hold harmless the other party from any claims, damages, or expenses arising from: (a) breach of this agreement, (b) negligence or willful misconduct, or (c) infringement of third-party intellectual property rights in materials provided by that party. The indemnifying party will defend, at its own expense, any such claims.

The Freelancer reserves the right to subcontract portions of the work to qualified third parties while maintaining overall responsibility for deliverables. All subcontractors will be bound by the same confidentiality and quality standards as this agreement. The Freelancer remains the primary point of contact and is responsible for all work quality regardless of who performs it.

In the event of any dispute arising from this agreement, the parties agree to first attempt resolution through good-faith negotiation. If negotiation fails within [30 days], disputes shall be resolved through [mediation/arbitration] in [location]. Each party bears its own legal costs unless the dispute resolution process determines otherwise. This clause does not prevent either party from seeking injunctive relief for intellectual property violations.

The Freelancer may terminate this agreement with [7-14 days] written notice if: (a) Client fails to make payment within [30 days] of the due date, (b) Client materially breaches this agreement and fails to remedy within [7 days] of written notice, or (c) Client behavior becomes abusive, harassing, or unreasonable. Upon termination, Client will pay for all work completed to date.

Client may terminate this agreement at any time with [7-14 days] written notice. Upon termination, Client must pay: (a) all completed work to date, (b) reimbursement for expenses incurred, and (c) a termination fee of [30-50%] of remaining contract value. All partial work and materials become the property of the Client upon receipt of final payment.

The Freelancer warrants that all work will be performed in a professional manner consistent with industry standards. The Freelancer guarantees that deliverables will be free from material defects for [30-90 days] after delivery. If defects are found during this period, the Freelancer will correct them at no additional charge. This warranty does not cover issues caused by Client modifications, third-party services, or normal wear and tear.

Except as expressly stated in this agreement, the Freelancer makes no warranties or representations about the work, including warranties of merchantability, fitness for a particular purpose, or non-infringement. The Freelancer does not guarantee specific results, outcomes, or performance metrics. All work is provided "as is" subject only to the explicit warranties stated elsewhere in this agreement.